Loan Closure Letter Format Sample in Word – 20+ Templates, Guidelines

Loan Closure Letter Format Sample in Word: When you take out a loan, you are o bligated to repay the amount borrowed along with the interest charged by the lender .

Once you have paid off the entire loan amount along with the interest, you need to officially inform the lender about the loan closure. This can be done by writing a Loan Closure Letter Format Sample in Word to the lender. In this article, we will discuss the loan letter format sample in Word that you can use to write such a letter.

Also Check:

• Bajaj Finance Loan Approval Letter
• Bank Account Closing Letter Format
• NOC Request Letter Format Sample

Loan Closure Letter Format Sample in Word – Writing Tips

Content in this article

When crafting a Loan Closure Letter Format Sample in Word, consider the following writing tips:

1. Clear and Concise Language:
   • Use clear and straightforward language to convey your intention to close the loan. Avoid unnecessary jargon or complex sentences.
2. Complete Contact Information:
   • This Loan Closure Letter Format Sample in Word Include your full name, address, and contact details at the beginning of the letter. This information is essential for proper identification.
3. Accurate Loan Details:
   • Clearly state your loan account number, original loan amount, and the current outstanding balance. Providing accurate information ensures a smooth closure process.
4. Proposed Settlement (if applicable):
   • If you are proposing a settlement amount, clearly mention it in the Loan Closure Letter Format Sample in Word. Include details such as the amount, payment method, and any other relevant information.
5. Enclosure Details:
   • If you are enclosing a check or bank draft, provide specific details such as the check/draft number, amount, and any other relevant information.
6. Polite and Professional Tone:
   • Maintain a polite and professional tone throughout the Loan Closure Letter Format Sample in Word. This helps create a positive impression and facilitates cooperation from the bank.
7. Request Confirmation:
   • Clearly express your expectation of receiving a confirmation letter or closure certificate from the bank. This formalizes the closure process.
8. Proofread Carefully:
   • Before finalizing the Loan Closure Letter Format Sample in Word, proofread it carefully to check for any grammatical errors, typos, or inconsistencies.
9. Check Bank Requirements:
   • Ensure that your letter complies with the specific requirements and policies of the bank. Contact the bank if you have any uncertainties.
10. Use a Template (if needed):
    • Utilize a Word template to maintain a professional and organized format. Customize the template based on your specific details and requirements.

By following these writing tips, you can create a well-crafted Loan Closure Letter Format Sample in Word that effectively communicates your request to the bank.

Loan Closure Letter Format Sample in Word – Sample Format

Below is a Sample Format of Loan Closure Letter Format Sample in Word:’

[City, State, ZIP Code]

[Loan Officer/Bank’s Name]

[City, State, ZIP Code]

Subject: Loan Closure Request

Dear [Loan Officer/Bank’s Name],

I hope this letter finds you well. I am writing to formally request the closure of my loan account with [Bank’s Name], and I would like to settle any outstanding balance.

Here are the details of my loan account:

• Loan Account Number: [Your Loan Account Number]
• Principal Amount: [Original Loan Amount]
• Outstanding Balance: [Current Outstanding Balance]

I have enclosed a check/bank draft for the full outstanding amount. The details are as follows:

• Check/Bank Draft Number: [Number]
• Amount: [Amount in Words and Figures]

I kindly request you to process the closure of my loan account and provide me with a confirmation letter once the settlement is complete.

I appreciate your prompt attention to this matter. If any further documentation is required, please let me know.

Thank you for your cooperation.

[Note: Adjust the details as per your specific situation and the policies of your bank. Always check with the bank for any additional requirements.]

Loan Closure Letter Format Sample in Word – Sample Format

Loan Closure Letter Format Sample in Word – Example

Here’s an Example of Loan Closure Letter Format Sample in Word:

[City, State Zip Code]

[Bank Name] [Bank Address] [City, State Zip Code]

Subject: Loan Closure Letter

I am writing to inform you that I have repaid the entire loan amount along with the interest that was due on [loan amount] that I had taken from your bank. I am pleased to inform you that the loan is now fully paid, and there is no outstanding balance remaining.

I request you to kindly update your records and issue me a no-objection certificate (NOC) regarding the closure of the loan account. Also, please issue a loan closure statement that shows the details of the principal and interest amount that I have paid towards the loan.

I would like to thank you for your cooperation and support throughout the loan tenure. I appreciate your assistance in resolving any queries and concerns that I had regarding the loan account.

Please confirm the receipt of this letter and let me know if any further action is required from my end.

Loan Account No: [Enter Loan Account Number]

Loan Closure Letter Format Sample in Word – Example

Loan Closure Request Letter

A formal letter for requesting the closure of a loan account, providing necessary details and enclosing payment, designed for a quick and efficient process.

[City, State, ZIP Code]

[Loan Officer/Bank’s Name]

[City, State, ZIP Code]

Subject: Request for Loan Closure

Dear [Loan Officer/Bank’s Name],

I trust this letter finds you well. I am writing to formally request the closure of my loan account with [Bank’s Name].

Here are the details of my loan account:

• Loan Account Number: [Your Loan Account Number]
• Principal Amount: [Original Loan Amount]
• Outstanding Balance: [Current Outstanding Balance]

I am enclosing a check/bank draft for the full outstanding amount. The details are as follows:

• Check/Bank Draft Number: [Number]
• Amount: [Amount in Words and Figures]

I kindly request you to process the closure of my loan account and provide me with a confirmation letter once the settlement is complete.

I appreciate your prompt attention to this matter. If any further documentation is required, please let me know.

Thank you for your cooperation.

[Note: Adjust the details as per your specific situation and the policies of your bank. Always check with the bank for any additional requirements.]

Loan Closure Request Letter

Loan Closure Letter to Bank

A formal letter to the bank, requesting the closure of a loan account, including necessary details and payment, designed for efficiency and confirmation.

[City, State, ZIP Code]

[Bank Manager’s Name]

[City, State, ZIP Code]

Subject: Loan Closure Request

Dear [Bank Manager’s Name],

I trust this letter finds you well. I am writing to formally request the closure of my loan account with [Bank’s Name].

Here are the details of my loan account:

• Loan Account Number: [Your Loan Account Number]
• Principal Amount: [Original Loan Amount]
• Outstanding Balance: [Current Outstanding Balance]

Enclosed, please find a check/bank draft for the full outstanding amount. The details are as follows:

• Check/Bank Draft Number: [Number]
• Amount: [Amount in Words and Figures]

I kindly request you to process the closure of my loan account and provide me with a confirmation letter once the settlement is complete.

I appreciate your prompt attention to this matter. If any further documentation is required, please let me know.

Thank you for your cooperation.

[Note: Adjust the details as per your specific situation and the policies of your bank. Always check with the bank for any additional requirements.]

Loan Closure Letter to Bank

Loan Closure Letter Format Sample in Word – Template

This is a Template of Loan Closure Letter Format Sample in Word:

[Your Name]
[Your Address]
[City, State ZIP Code]
[Date]

[Bank Name]
[Bank Address]
[City, State ZIP Code]

Subject: Closure of Home Loan Account [Loan Account Number]

I am writing this letter to inform you that I have successfully repaid my home loan account [Loan Account Number] with your bank. I request you to kindly close my loan account and provide me with a loan closure certificate.

I would like to express my gratitude to your bank for providing me with a home loan that enabled me to purchase my dream home. I appreciate the professionalism and support provided by your bank throughout the loan repayment process.

I have attached all the necessary documents, including the last EMI receipt, for your reference. Kindly confirm the closure of my loan account and provide me with the necessary documents.

Thank you for your services, and I look forward to maintaining a positive relationship with your bank in the future.

[Your Signature]
[Your Name]

Loan Closure Letter Format Sample in Word – Template

Loan Repayment Closure Letter

A letter for notifying the bank about the completion of loan repayment, including details and a request for closure confirmation, designed for a clear and concise communication process.

[City, State, ZIP Code]

[Loan Officer/Bank’s Name]

[City, State, ZIP Code]

Subject: Loan Repayment and Closure Letter

Dear [Loan Officer/Bank’s Name],

I trust this letter finds you well. I am writing to inform you that I have successfully repaid the outstanding balance on my loan account with [Bank’s Name]. Please find the details below:

• Loan Account Number: [Your Loan Account Number]
• Principal Amount: [Original Loan Amount]
• Repayment Amount: [Total Repaid Amount]

I have enclosed a check/bank draft for the final repayment installment. The details are as follows:

• Check/Bank Draft Number: [Number]
• Amount: [Amount in Words and Figures]

I kindly request you to update your records accordingly and issue a confirmation letter stating that my loan account is now closed.

Thank you for your assistance throughout the loan tenure, and I appreciate your prompt attention to this matter.

[Note: Adjust the details as per your specific situation and the policies of your bank. Always check with the bank for any additional requirements.]

Loan Repayment Closure Letter

Loan Settlement Letter Format in Word

A formal for proposing a loan settlement, including necessary details and payment, designed for clarity and efficiency in communication.

[City, State, ZIP Code]

[Loan Officer/Bank’s Name]

[City, State, ZIP Code]

Subject: Loan Settlement Agreement

Dear [Loan Officer/Bank’s Name],

I am writing to propose a settlement for my outstanding loan with [Bank’s Name]. Due to unforeseen circumstances, I am currently facing financial challenges and am unable to fulfill the original terms of the loan agreement.

Here are the details of my loan account:

• Loan Account Number: [Your Loan Account Number]
• Principal Amount: [Original Loan Amount]
• Outstanding Balance: [Current Outstanding Balance]

I propose a one-time settlement payment of [Proposed Settlement Amount] to fully satisfy the outstanding balance. I understand that this amount may be different from the total outstanding, and I appreciate your consideration in this matter.

Enclosed, please find a check/bank draft for the proposed settlement amount. The details are as follows:

• Check/Bank Draft Number: [Number]
• Amount: [Amount in Words and Figures]

I kindly request you to consider this settlement proposal and provide a written confirmation of the settlement once the payment is processed.

I appreciate your understanding and cooperation in this matter. If you require any additional documentation or information, please do not hesitate to contact me.

Thank you for your prompt attention to this request.

[Note: Adjust the details as per your specific situation and the policies of your bank. Always check with the bank for any additional requirements.]

Loan Settlement Letter Format in Word

Loan Closure Request Letter to Bank Manager

A concise letter for requesting the closure of a loan account, designed for efficiency and clarity in communication with the bank manager.

[City, State, ZIP Code]

[Bank Manager’s Name]

[City, State, ZIP Code]

Subject: Request for Loan Closure

Dear [Bank Manager’s Name],

I trust this letter finds you well. I am writing to formally request the closure of my loan account with [Bank’s Name].

Here are the details of my loan account:

• Loan Account Number: [Your Loan Account Number]
• Principal Amount: [Original Loan Amount]
• Outstanding Balance: [Current Outstanding Balance]

Enclosed, please find a check/bank draft for the full outstanding amount. The details are as follows:

• Check/Bank Draft Number: [Number]
• Amount: [Amount in Words and Figures]

I kindly request you to process the closure of my loan account and provide me with a confirmation letter once the settlement is complete.

I appreciate your prompt attention to this matter. If any further documentation is required, please let me know.

Thank you for your cooperation.

[Note: Adjust the details as per your specific situation and the policies of your bank. Always check with the bank for any additional requirements.]

Loan Closure Request Letter to Bank Manager

Email Format about Loan Closure Letter in Word

Here’s an Email Format for Loan Closure Letter Format Sample in Word:

Subject: Loan Closure Letter

Dear [Lender’s Name],

I am writing to inform you that I have successfully paid off my loan in full and would like to formally request a loan closure letter. My loan account number is [Loan Account Number].

I am extremely pleased to have been able to repay my loan within the agreed-upon timeframe. I would like to take this opportunity to thank you for your cooperation and support throughout the loan repayment process.

As per the terms of the loan agreement, I request that you provide me with a loan closure letter as soon as possible. The closure letter should include the following information:

Confirmation of the final payment made towards the loan.
The date of the final payment.
Confirmation that the loan has been fully repaid.
Any other relevant details that may be required.
I would also like to request that you send the original copy of the loan closure letter to my mailing address mentioned in my loan account details.

I appreciate your prompt attention to this matter and thank you for your assistance.

Email Format about Loan Closure Letter in Word

Loan Repayment Letter Sample Word

A concise letter template for informing the bank about starting the loan repayment, designed for clarity and acknowledgment, suitable for Word processing.

[City, State, ZIP Code]

[Loan Officer/Bank’s Name]

[City, State, ZIP Code]

Subject: Loan Repayment Notice

Dear [Loan Officer/Bank’s Name],

I hope this letter finds you well. I am writing to inform you about my intention to start the repayment process for my loan with [Bank’s Name]. Here are the relevant details:

• Loan Account Number: [Your Loan Account Number]
• Principal Amount: [Original Loan Amount]
• Monthly Installment Amount: [Monthly Repayment Amount]

Starting from [Date], I intend to make regular monthly payments toward the loan until the outstanding amount is fully settled. Enclosed, please find the first repayment installment in the form of a check/bank draft. The details are as follows:

• Check/Bank Draft Number: [Number]
• Amount: [Amount in Words and Figures]

I kindly request you to acknowledge the receipt of this repayment and provide regular statements indicating the remaining balance.

If there are any specific procedures or forms that I need to follow for the repayment process, please inform me at your earliest convenience.

Thank you for your attention to this matter, and I appreciate your assistance in facilitating the smooth repayment of my loan.

[Note: Adjust the details as per your specific situation and the policies of your bank. Always check with the bank for any additional requirements.]

Loan Repayment Letter Sample Word

Loan Closure Certificate Format Word

A letter for requesting a loan closure certificate, designed for clarity and formality, suitable for Word processing.

[City, State, ZIP Code]

[Bank Manager’s Name]

[City, State, ZIP Code]

Subject: Loan Closure Certificate

Dear [Bank Manager’s Name],

I am writing to request a loan closure certificate for my loan account with [Bank’s Name]. The details of the loan account are as follows:

• Loan Account Number: [Your Loan Account Number]
• Principal Amount: [Original Loan Amount]
• Outstanding Balance: [Current Outstanding Balance]

I have successfully repaid the entire outstanding amount, and I kindly request you to issue a Loan Closure Certificate as confirmation of the closure.

Enclosed, please find a copy of the final repayment acknowledgment and the check/bank draft used for the settlement.

I appreciate your prompt attention to this matter, and I thank you for your cooperation throughout the loan tenure.

[Note: Adjust the details as per your specific situation and the policies of your bank. Always check with the bank for any additional requirements.]

Loan Closure Certificate Format Word